Juniors Golf

Child protection

Perth & Kinross Golf Union Child Protection Policy

Codes of conduct may be found by visiting our rules webpage

Download Consent Form (PDF)

With a view to safeguarding children and young persons who come into its care for temporary periods for such purposes as coaching, team matches and other Golf related events and to ensure that all steps are taken to provide suitable persons to undertake such care and to ensure that such persons are aware of the duty of care standards expected of them the Perth & Kinross Golf Union has prepared this document.

The Perth & Kinross Golf Union recognises that it has an obligation to ensure such steps as are reasonably practicable are taken to provide that the highest possible standard of care is exercised by it.

The individual members of its Executive Council and any person employed by or authorised to act on its behalf when dealing with children and young persons in relation to coaching, practice sessions, participation and representation in County team matches, competitions and other events connected with the sport of Golf.

Towards implementation of this policy the County Golf Union has prepared notes of guidance for issue to existing members of the Executive Committee, officer bearers, and new members upon election or co-option to the Executive and any person employed by or authorised to act on its behalf.

Furthermore the Perth & Kinross Executive will take such steps as are reasonably practicable to ensure that its office bearers and members of its Executive Committee who have any responsibility and involvement with children and young persons in relation to Perth & Kinross Golf Union activities are fit and proper persons to have care and charge of such children and young persons.

It will also be the policy of the Perth & Kinross Golf Union to obtain signed parental consent from the parent(s) or guardian(s) of such children and young persons who are selected for coaching or playing in team matches and competitions as representing the County.

These parental consents will include such information as is considered to be necessary for safeguarding the health and well being of the children and young persons while under the care of the Perth & Kinross Golf Union and enable contact with parents or guardians in any emergency situation. The Union expect an acceptable level of behaviour from Juniors Members/children and young persons involved in their activities and any Junior selected for coaching or as a member of any team or pool of players from which teams are selected.

Any instances of or complaints received regarding failure to observe the guidance policy by any member of the Executive Committee, office bearers, employees or persons acting on their behalf or any child or young person so involved or failure to behave acceptably by any child or young person so involved may be brought before a hearing panel consisting of 2 members of the Executive Committee and chaired by the Vice-President of the Perth and Kinross Golf Union, for consideration of such action, disciplinary or otherwise as it may consider to be necessary in the circumstances.

Appeal against the findings of the hearing panel may be made to an appeal panel of 2 further members not already involved, selected by and chaired by the President of the Perth & Kinross Golf Union. The decision of this appeal panel will be final.

The following points of guidance, are provided for the information and assistance of members of the Executive Committee of the Perth & Kinross County Union who are from time to time involved in transporting and supervising Juniors on behalf of the County for the purposes of coaching and participating in golf competitions as representatives of the County

1. An adequate ratio of supervising adults to Juniors participating is required at all times. This should whenever possible be not less than 1 - 4 with not less than two members of the Executive being present at any given time.

2. Completion of Parental Consent Forms should be mandatory when a Junior is initially selected and completed on an annual basis.

3. Any medicinal requirements should be ascertained whether on a permanent basis as declared on the Parental Consent Form or on a transitory/temporary basis as later situations demand.

4. A contact telephone number and address for parent(s) should be included on the Parental Consent Form and updated as required.

5. All Executive Committee members agreeing to act in a supervisory capacity with Juniors should be asked to declare in writing that they do not have any previous convictions for, nor are they aware of any police investigations or enquiries either past or current with regard to them involving any crime or offence relating to or against children or young person. Any member of the Executive would have the right to refuse to sign such a form but if he did so then he could have no involvement with regard to supervision and transportation of Juniors.

6. Any vehicle used for the purposes of transporting Juniors as above should be adequately covered by a current policy of insurance for that purpose and ascertained as such by the supervisor concerned.

7. There should be no more than three Juniors carried in any motor car in addition to the supervisor/driver.

8. Where only two Juniors are carried they should be seated in the rear seats of the vehicle. It would be preferable that more than one Junior be in a vehicle supervised by the driver.

9. Seat belts should be worn at all times and without exception by Juniors carried in the vehicle.

10. Where a mini-bus type vehicle is used it should be fitted with passenger seat belts which should be worn without exception by Juniors.

11. Juniors to be transported should be notified in good time of the pick-up point and collection on return points and times and instructed to notify their parents/guardians that it is their responsibility to arrange delivery to and uplifting from on time from these points of the Juniors.

12. A Code of Conduct created by Perth & Kinross Golf Union should be provided annually to each person selected for coaching or representing the County at golf events preferably via the parent/guardian so that all concerned are aware of what standard of behaviour is expected of the Junior.

13. As a general rule supervisors should always be publicly open when working with Juniors; should avoid situations where adult/child are completely unobserved; spend excessive amounts of time alone with children away from others; make sexually suggestive comments to a child even in fun; err on the side of caution in such matters and generally apply common sense in your actions at all times in these respects.



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It is with much regret that Perth & Kinross County Golf Union must put everything on "hold" in line with current Government & Scottish Golf advice and guidelines.

The Executive Team will have regular discussions to constantly review this situation and will keep the Website and Facebook page updated as quickly as possible.  We will also take advice as to whether or not we need to "furlough" the Secretary position at this time and will advise accordingly in due course.

We are all members of Clubs within P&K and fully understand just how difficult the current situation is for members but also for all our staff and volunteers.

In terms of timelines - we will cancel everything planned with immediate effect (25th March) up to the end of April.

Our Champion of Champions event scheduled for 3rd May is still "on" - but this again will be subject to regular review along with all our other events, team matches, coaching etc.

We hope that you will understand our actions and be re-assured by the positon we have taken to ensure the safety of everyone connected with our Clubs throughout Perth & Kinross.

Please see below links to the latest updates issued by both the Scottish and UK Governments outlining financial support measures available to businesses in Scotland. This information is being shared by Scottish Golf to sign-post golf clubs to the relevant Government information. 
Scottish Government 

UK Government 

Scottish Chamber of Commerce 

Scottish Council for Voluntary Organisations

Chartered Institute of Personnel and Development

Scottish Golf